Frankfurt Zoological Society Job Vacancy: Finance and Accounting Officer - Jambi, Sumatera

Finance and Accounting Officer

FRANKFURT ZOOLOGICAL SOCIETY (FZS) was established in 1858 and is an internationally operating conservation organization based in Frankfurt/Main, Germany. The Society’s main focus lies in eastern Africa, where FZS long-serving president, Prof. Bernhard Grzimek, invested much time and effort. FZS is committed to preserving wildlands and biological diversity in the last remaining wilderness areas on the planet. Momentarily, FZS leads and supports about 24 conservation projects in 16 countries.

In Indonesia, FZS has been working directly and through local partners since 2001, and FZS is officially working through a local foundation named YAYASAN KONSERVASI EKOSISTEM HUTAN SUMATERA (Yayasan KEHUS) since it was founded in March 2014.

Yayasan KEHUS is currently looking for The Finance and Accounting Officer, to be stationed in Jambi, Sumatera Office.

Job Summary

The Accounting and Finance Officer will report directly to the Chief (Senior) Accountant. S/he will support the Finance and Accounting Team in Jambi to ensure project accountability according to the Indonesian Financial Accounting Standards, Yayasan KEHUS regulations and donor’s requirements. S/he will closely co-operate with field bookkeepers and other staffs.

Main Responsibilities

• Review field expenditure reports including all supporting documents. Ensure supporting documents are complete and in line with Yayasan KEHUS policy and regulations.
• Review and check the correctness of budget codes, donor codes, and accounting system codes, to make sure expenses to be booked in the correct classification and budget allocation.
• Input transactions to the system: prepare sheets to upload expenses into ABACUS accounting system.
• Produce the draft of monthly project reports from accounting system.
• Assist the Chief Accountant/ management on Audit purpose.
• Support FZS Indonesia Programme – Yayasan KEHUS Management in the implementation of good administrative and financial systems.

Other Responsibilities needed

• Review operational budget reports given by field staffs.
• Check invoices and prepare payments, prepare payment vouchers and received vouchers.
• Prepare cash books, bank books, and monthly bank reconciliation.
• Calculate Employee Taxes, and other article of taxes needed.
• Create, maintain, and update administration and financial database, including employee files/data if needed.
• Maintain a proper filling system of all financial documents and securely kept in a lockable cabinet.
• Support procurement process, preparing Purchase Orders, Receipt of goods, including booking of staff travels, accommodation; workshop and training preparation/arrangement, whenever needed, internal & external meetings.
• Maintain and update asset and inventory registers.
• Other general administration and finance duties.

Qualification

• Bachelor’s degree in Finance, Accounting and/or Administration.
• Minimum 3 years working experience in the same role.
• Good interpersonal and written, verbal and listening communication skills (Intermediate verbal and written skills in English).
• Knowledge of electronic/online banking and Microsoft Office with MS-Excel, at least to a medium level.
• Experience with accounting softwares.
• Knowledge of national laws related to taxes.
• Attention to detail and high level of accuracy.
• Ability to work to tight deadlines under pressure.
• Able to work effectively with non-financially trained professionals.
• Willingness to live and work in Jambi, Sumatra, Indonesia.

Behaviour Competencies

Integrity

Maintain high ethical standards, both personally and professionally; shows integrity and fairness in dealings with others

Teamwork

Co-operates and works well with others in the pursuit of team goals; shares information; supports others.

 

How to apply

Applicants should submit their Curriculum Vitae including contact information of 3 references, a covering letter that explain their interest in the position, to: fzsrecruitment@gmail.com

Closing Date: 25 March 2017

UNIDO Job Vacancy: Project Assistant to RECP Project Indonesian - Bandung

UNIDO is now seeking highly qualified national candidates to fill the following position:

Title: Project Assistant to RECP project Indonesia

Main Duty Station and Location: Bandung

Mission/s to: n/a

Start of Contract (EOD): 01 April 2017

End of Contract (COB): 31 March 2018

Number of Working Days: Full time

Duration of Contract: 1 year full time, with possibility for renewal and extension depending on satisfactory performance appraisal and continued project funding.

Project Context

Under the supervision of Project Manager (PM) and day to day with Chief Technical advisor (CTA)  provides administrative and financial support to RECP project (In all project site and partners in Indonesia based in Bandung) in line with Financial/procurement rules and regulations using SAP system.

Main Duties

• Responsible for the administrative and financial tasks related to the overall activities of RECP project including the assistance to the CTA and to project activities such as meetings, consultations, missions, workshops and seminars.
• Arrange logistics for several  missions, i.e hotel bookings, consultations and prepare draft programme; confirm appointments with projects, counterparts, local authorities etc.
• Monitor the Field Operating Budget of the RECP project, raise Shopping Carts/Purchase Orders in SAP/SRM for all procurements (incl. payments of the subcontracts), assets. Raise Shopping carts for payments through Straight Expenses (SE) and Operational Cash Advance (OCA). Follow up with HQ (RPF/OD) and FIN/APT the issuance of ASR; submit to HQ budget revisions as required and keep records of all supporting documentations.
• Raise Trips in SAP Travel Management for the project staff; ensure logistics for the trip is in place (Visa, hotel, DSA etc.) and also raise Expense Report in SAP/TM collecting supporting documents of the mission.
• Maintain an updated local inventory of assets and reports procurement of new assets to PSM/GES.
• Assist CTA in non technical language translation required for administrative/accounting purpose.
• Route/co-ordinate incoming & outgoing correspondence and take appropriate action as directed by CTA.
• Review Office, subcontractors and project/project  partner bills, prepare requests for payments to UNIDO HQ, follow up and communicate outcome to concerned parties.
• Screen incoming mail and drafts replies for CTA signature, provides relevant background information whenever necessary, keeps track of pending matters, follows up with partners offices on deadlines.
• Maintain files (both paper and electronic) and databases related to projects work (all partners and sub contractors), projects ASRs.
• Maintain the proposed activity plan and liason with  demo units/estate management/project partner and subcontractor in consultation with CTA.
• Performs other duties as assigned by CTA.

Requirements

Education:

Secondary education completed -- Advanced university degree in Administration or other relevant discipline with a specialization in finance will be an asset.

Technical and Functional Experience:

A minimum of 5 years practical experience in the field of administration, including experience at the international level involving technical cooperation in developing countries. Exposure to the needs, conditions and anticipated problems in Indonesia.

Languages:

Fluency in written and spoken English and Bahasa is required. Fluency and/or working knowledge of another official UN language, desirable

Competencies

Core values:

1. Integrity

2. Professionalism

3. Respect for diversity

Core competencies:

1. Results orientation and accountability

2. Planning and organizing

3. Communication and trust

5. Client orientation

6. Organizational development and innovation

How to Apply

Qualified women and men are encouraged to apply.

Expressions of interest including brief motivation and up-to-date curriculum vitae with three references should be received by Close of Business on 23th March 2017, by email to vacancy@recpindonesia.org and n.alie@unido.org with copy to m.iqbal@unido.org

Applicants must indicate the position for which they are applying in the subject line. Candidates will be reviewed on a rolling basis and only short-listed candidates will be notified.

Badan Kerjasama Antar Parlemen (BKSAP) DPR RI Membuka Lowongan Tenaga Non PNS Tahun 2017

The Committee for Inter‐Parliamentary Cooperation (Badan Kerjasama Antar Parlemen  ‐ BKSAP) is the body in DPR RI which has the task to promote parliamentary diplomacy at bilateral, regional and international level. The current increasing activities of parliamentary diplomacy and the dynamic of international politics needs greater role of the Committee.

The Committee invites committed, intellectual, hard‐working, and highly motivated individual to fulfill the vacant post of fulltime Expert Staff for the Committee for Inter‐Parliamentary Cooperation DPR RI. The position will be based on contract until 2019 and renewable.

Duties and Responsibilities

• Tracking current issues and events within the international politics;
• Analyzing international issues in relations with parliamentary diplomacy in bilateral, regional and international scope;
• Preparing position papers on social and political affairs, such as gender issues, MDGs, poverty, disaster, education, health, environment, human rights, international trade, international economy, peace and security, global partnership, etc.

General requirement:

• Maximum age is 60 years
• Good conduct (police clearance)
• Never be dismissed not with respect from previous employment
• Physically and mentally healthy and drug‐free
• Not concurrently work for other agency / institution
• Willing to sign the integrity pact once admitted

Required Skills and Experience

• Post graduate degree, majoring in international politics/ international economy/international law/ international strategic and security studies/ or regional studies with GPA minimum 3 (4 scale), preferrably from overseas university;
• Strong written and spoken skill in English (with minimum TOEFL score 550 or IELTS Score 6,5)
• Having few years of experience in related field (e.g. research centre/international institutions/academic institutions) is a must
• Knowledge of other foreign language will be an advantage.

Benefits

• Exposure to international parliamentary networks;
• Overseas trips;
• Salary IDR 112 million per annum (before tax and BPJS);
• Acces to healthcare facilities.

Please send cover letter and CV to:
Sekretaris Jenderal DPR RI
Gedung Sekretariat Jenderal DPR RI, Jl. Jend. Gatot Suboro, Jakarta
By email to : tu_bksap@dpr.go.id no later than 31 March 2017

RFP - HR Management Trainer, JABODETABEK - Indonesian

Request for Proposal

Job Title: HR Management Trainer

Report to: Grants Manager

Background
LINKAGES (Linkages across the Continuum of HIV Services for Key Populations Affected by HIV Project) is a five-year cooperative agreement led by FHI 360 and funded by the U.S. President's Emergency Plan for AIDS Relief. Pact, along with IntraHealth International and the University of North Carolina at Chapel Hill, are partnering with FHI 360 to conduct a range of activities to reduce HIV transmission among key populations. The approach focuses on reaching key populations, ensuring testing, improving their enrollment in HIV care and treatment, and retaining them in the service continuum over time. Pact supports the LINKAGES project to strengthen the technical and organizational capacity of CSOs and government, and to provide capacity development support through provision of direct technical assistance as well as through South to South mentoring. Targeted focus areas for LINKAGES are the five districts of Jakarta and three districts in Papua.

LINKAGES Indonesia is partnering with 9 CSOs in Jakarta and 3 CSOs in Papua to reach out to key populations in target focus areas of LINKAGES.  LINKAGES also is partnering with 4 private clinics, to develop their capacity to be an effective and efficient facilities and KP friendly at the same time.

To support the development of organizational capacity of these partners, it was determined through ITOCA process that the partners need Human Resources Capacity Development such as reviewing and improving HR manuals to consider the best practice of recruitment, grading/payroll system and working hour management and how to apply it.

A one-week workshop will be conducted to all CSOs and Clinical partners of LINKAGES to develop HR Management capacity of the partners, and LINKAGES would need consultant/s to be the facilitator of the workshop.

Objective
The goal of the workshop is to give understanding to the importance of a good management of Human Resources and how to apply it to each perspective organization of LINKAGES partners.  The main aspects that will be trained are: Updating Human Resource Manual to adopt HR management best practices and to match to the needs of organization and how to perform.

Expected result of the workshop are:

• Each partner understands the importance of a good Human Resource Manual
• Participants will have knowledge the best practices and how to do:
• Time recording (working hour (to different project), annual and sick leave, etc)
• Recruitment and termination
• Setting up grading system, promotion mechanism and salary increment mechanism
• Participants will have the ability to update Human Resource Manuals

SCOPE

• Prepare for workshop module and materials for HR Management Workshop that covers the main aspects written in the Objective section
• Perform 4-day workshop
• Conduct pre and post workshop assessment
• Workshop Final Report

Period
27 – 30 March 2017

Location for Workshop
JABODETABEK

Interested candidate may send their documentation:

• Curriculum vitae of individual/team members ( include contact number )
• A proposal of detail implementation plan to answer the objectives and Scope
• A detailed financial proposal that indicates the all-inclusive fixed price contract

Please submit before March 12, 2017 to msumartiningsih@pactworld.org 

Please put  'RFP HR Management Trainer' as the subject of your email.

Only qualified applicants will be shortlisted.

Swisscontact Membutuhkan Tenaga Fresh graduate Untuk Posisi Intern Penempatan di Medan

Swiss Foundation for Technical Cooperation didirikan di tahun 1959 dengan fokus pada pembangunan manusia. Swisscontact tidak berafiliasi dengan partai politik manapun dan juga tidak berbasis agama/aliran politik tertentu. Sebagai lembaga nirlaba Swisscontact telah bekerja untuk pembangunan internasional di 27 negara dan memiliki lebih dari 100 proyek dengan lebih dari 800 karyawan. Di Indonesia, Swisscontact bertujuan untuk berkontribusi terhadap peningkatan standar hidup masyarakat, mempromosikan pembangunan bidang ekonomi, sosial dan lingkungan. Swisscontact juga mendorong kewirausahaan dan penggunaan sumber daya yang efisien, menyediakan akses ke pengembangan keterampilan dan jasa keuangan. Saat ini Swisscontact sedang melaksanakan Program Produksi Kakao Berkelanjutan (Sustainable Cocoa Production Program).

Swisscontact menawarkan kesempatan berkarir dalam posisi berikut:

INTERN

Persyaratan dan Kualifikasi

• Lokasi kerja di Kantor Swisscontact Medan, melakukan support dan membantu unit administrasi di kantor Swisscontact Medan.
• Fresh graduate dengan pendidikan minimal Diploma atau Sarjana dalam bidang Manajemen, Administasi atau yang setara dari Universitas atau institusi terakreditasi.
• Lebih diutamakan memiliki pengetahuan Manajemen Perkantoran
• Memiliki kemampuan berbicara dan menulis dalam Bahasa Inggris akan diutamakan

Harap kirimkan surat lamaran Anda beserta CV paling lambat tanggal 14 Maret 2017, dengan KODE JOB di Atas Kiri dari Amplop di terbaru ke Swisscontact Office Medan, Kompleks Taman Setia Budi Indah 1 Jalan Chrysant Blok E No. 76, Medan 20132.  Atau E-mail aplikasi Anda ke recruitment.indonesia@swisscontact.org dengan mencantumkan nama posisi yang anda lamar sebagai Subyek email Anda  dan hanya pelamar yang memenuhi syarat yang akan dihubungi.

Yayasan Satunama Membuka Lowongan Tenaga Pengelola Unit Pelatihan Dan Konsultansi di Yogyakarta

KESEMPATAN BERKARYA!

Yayasan Satunama adalah organisasi nonprofit nasional yang memiliki visi untuk Indonesia yang plural, berkeadaban, dan berkelanjutan. Visi tersebut diterjemahkan ke dalam tahapan misi yang menjadi fokus strategi dan kerja-kerja satunama. Bagian dari rangkaian strategi yang ditempuh, adalah mengembangkan budaya hidup bersama yang membela hak-hak dasar individu dan hak-hak dasar kolektif warga negara terutama warga yang paling marjinal. Upaya tersebut juga dilakukan bersamaan dengan upaya untuk memfasilitasi tumbuh kembang organisasi masyarakat sipil dalam memperjuangkan hak dan kewajiban warga negara. Strategi penguatan jaringan kerjasama antar individu, masyarakat, dan organisasi di berbagai level diharapkan juga akan membantu memperkuat negara memenuhi hak-hak konstitusi warga negara dalam upaya mengembangkan tata hidup yang demokratis, berkeadilan, transparan, akuntabel, dan bebas korupsi. Seluruhnya ditempuh dengan mengarusutamakan pelestarian lingkungan (SDA, Air, Enerji, Perubahan Iklim), pengelolaan resiko bencana, gender, dan pemenuhan hak anak.

Untuk mendukung kerja Satunama secara menyeluruh, Satunama mencari individu untuk berkarya bersama dengan mengisi posisi sebagai:

PENGELOLA UNIT PELATIHAN DAN KONSULTANSI

Tujuan posisi jabatan: Merencanakan, mengarahkan, mendesain, dan mengendalikan perencanaan dan pengembangan unit pelatihan dan konsultansi untuk menciptakan sistem pendidikan kewargaan khas SATUNAMA dalam kerangka kemandirian unit sehingga bisa berkontribusi pada kerja-kerja penguatan masyarakat SATUNAMA.

Tanggung jawab dan indikator kinerja utama:

• Penyelenggaraan pelatihan reguler, dengan indikator pelatihan reguler terlaksana sesuai standar unit.
• Pengembangan layanan pelatihan, dengan indikator terselenggara pelatihan dengan tema baru sesuai standar unit.
• Pengembangan layanan konsultansi, dengan indikator terselenggara layanan konsultansi sesuai kebutuhan pihak ketiga (baik dari bisnis, masyarakat sipil, maupun pemerintah) dan sesuai standar unit.
• Pengarsipan, dengan indikator dokumen kegiatan pelatihan reguler dan konsultansi yang tersusun sesuai kategorisasi.

Kriteria posisi jabatan:

Kriteria Umum

• Memiliki jiwa kesukarelawanan.
• Semua jenis kelamin.
• Mampu mengartikulasikan pemikiran dengan baik, baik dalam bahasa Indonesia maupun bahasa Inggris, secara lisan (termasuk melakukan presentasi) dan tulisan (dalam bentuk artikel dan laporan).
• Menguasai perangkat operasi computer seperti Microsoft Office atau perangkat operasi sejenis.
• Mampu bekerja mandiri dan dalam tim, dengan disiplin pada target yang ditentukan.

Kriteria Khusus

• Berlatar belakang pendidikan minimal S1, dan atau setara dengan pengalaman mengelola tanggungjawab utama sejenis minimal 5 (lima) tahun.
• Memiliki pengalaman melakukan kegiatan pelatihan dan fasilitasi minimal 3 (tiga) tahun.
• Memiliki pengalaman mengelola administrasi dan keuangan kegiatan pelatihan minimal 2 (dua) tahun.
• Memiliki pengalaman merencanakan, mengelola, dan menganalisis keuangan kegiatan pelatihan minimal 2 (dua) tahun.
• Memiliki perhatian dan kecakapan pada isu gender dan anak.
• Berkomitmen antikorupsi.
• Berkomitmen atas penghormatan-perlindungan-pemenuhan hak anak.

Jika Anda seorang yang memiliki kualifikasi seperti tersebut di atas, silakan mengirimkan:

• Surat lamaran
• Daftar riwayat hidup
• 3 (tiga) kontak referensi

Kepada:

HRGA Yayasan SATUNAMA Yogyakarta

Jl. Sambisari No. 99, Dsn Duwet, RT 07 RW 34, Sendangadi, Mlati, Sleman
atau melalui surel: hrd@satunama.org dengan menuliskan judul: Lamaran_PK2017_NAMA-ANDA

Lamaran kami terima paling lambat 13 Maret 2017.

Tahapan seleksi:

Pengumuman seleksi awal: Dalam konfirmasi

Seleksi tahap kedua: Dalam konfirmasi

(Tes terulis dan tes wawancara)

Pengumuman hasil seleksi: Dalam konfirmasi

CIFOR Job Vacancy: Director, Human Resources - Jakarta, Indonesian

The Center for International Forestry Research (CIFOR) envisions a more equitable world where forestry and landscapes enhance the environment and well-being for all. CIFOR is a non-profit, scientific institution that conducts research on the most pressing challenges of forest and landscape management around the world. Using a global, multidisciplinary approach, we aim to improve human well-being, protect the environment, and increase equity. To do so, we conduct innovative research, develop partners’ capacity, and actively engage in dialogue with all stakeholders to inform policies and practices that affect forests and people. CIFOR is a CGIAR Research Center, and leads the CGIAR Research Program on Forests, Trees and Agroforestry (FTA). Our headquarters are in Bogor, Indonesia, with offices in Nairobi, Kenya, Yaoundé, Cameroon, and Lima, Peru. 

CIFOR is looking for Director, Human Resources

Overview 

The Director will provide the organization with overall strategic human resources leadership and will contribute to CIFOR’s initiatives. The Director will ensure the development and implementation of global best practices in human resources management and will foster a workplace environment consistent with the organization's values and mission. The Director will lead the Human Resources (HR) team in the provision of proactive and results-oriented services.

The Director reports to the Director General and is a member of the CIFOR Executive Management Committee.

Responsibilities:

• As a member of the Executive Management Committee (EMC) the Director will:
• Participate in the overall management of the organization
• Prepare and lead HR discussions at monthly EMC meeting 
• Contribute to the development of the Center's plans and initiatives, providing advice from the perspective of the impact on staff. 

• Develop, review and update the HR strategy and management policies, systems and practices in order to:
• Fully support the implementation of CIFOR's strategy 
• Reflect global best practices in human resources management, including best practices in gender and diversity 
• Meet ethical standards and legal requirements, especially in compliance with regulations at the national level that affect our offices around the world.

• Assisted by HR professionals, plan, develop, and manage the human resources functions, which include: 
• HR strategy, design and implementation:
• Evaluate and advise on the impact of programs, initiatives and strategies that affect the attraction, motivation, development and retention of staff 

• Staffing and contract management:
• Oversee staffing strategies and implementation plans and programs to identify talent within and outside the organization.
• Identify appropriate and effective external sources for candidates, including manage partnerships with relevant organizations to ensure the appropriate implementation of secondments and employment relationships.
• Oversee the contract management of all staff, secondees, partners and consultants, and ensure compliance with the organization's policies and procedures and the laws/regulations applicable to all CIFOR offices. 
• Manage an effective orientation program to welcome and integrate new employees into the organization’s culture; and 
• Manage all staff movements: promotion, transfer and departure of staff including implement an exit interview program to obtain inputs/feedback concerning the organization's operations, management and programs.

• Organizational development:
• Develop and review the organizational design–the organization’s structure, design and classification of positions, and human resources planning. 

• Compensation management:
• Develop parameters for and oversee an equitable compensation and benefits structure, including salary packages and benefits pertaining to health care, retirement, insurance, leave and expatriation (e.g. housing, education assistance, relocation and repatriation, and other relevant benefits); and
• Continually assess the internal equity and also the competitiveness of the compensation programs against the relevant comparable organizations and markets.

• Performance Management:
• Oversee the performance management process, and assist the management in the analysis of both individual and team performances.

• Learning and development:
• Lead needs assessment to identify competency, knowledge and talent gaps, and develop professional development plans, learning and training programs based on organizational and individual needs.
• Manage the upward feedback program for the senior management team; and 
• Encourage knowledge sharing throughout the organization.

• HR Information Systems:
• Enhance and/or develop and implement the HR Information Systems (HRIS) to improve the overall operation and effectiveness of the organization. In particular, ensure the HRIS database provides timely and accurate information.

• Employee relations:
• As a senior internal consultant and facilitator assist managers and employees in resolving employment and/or performance issues; and
• Provide managers with coaching and technical advice in people management.

• Personnel administration:
• Ensure that all personnel transactions follow the appropriate procedures and that all requirements are met prior to the approval of a transaction.

Lead, manage and evaluate the HR team plan and facilitate the development of performance plans for the team members. Lead the team in providing expert and customer-oriented services. 

 

Introduce international HR policies, programs and issues to the team and establish standards for the organization in these areas. Understand the differences among national and international policies that affect our work, and coordinate the integration of policies and programs where possible. 

Plan and manage HR annual budgets and other financial accountabilities of the Human Resources Division. 

 

Liaise with centers, institutions and initiatives within the Consultative Group for International Agricultural Research. 

 

Support the CIFOR Board of Trustees and serve as secretary to the Nominations and Human Resources Committee.

Carry out other relevant tasks and projects as required by, and mutually agreed with, the Director General. 

Requirements:

Education, knowledge and experience

• Advanced degree in Human Resources Management, Business Administration or related studies and progressive experience in International HR management preferably in an international organization;
• Extensive human resources knowledge, with experience in change management and organizational development;
• Have sound judgment, demonstrate exceptional facilitating skills, and have proven diplomatic and influencing skills;
• Value the sharing of information and continuous improvement in a cooperative atmosphere of constructive evaluation and learning, and committed to staff development;
• Outstanding written and spoken English is required, while proficiency in other international languages is desirable. 

Terms and Conditions: 

• This is an internationally recruited staff (IRS) position;
• Competitive remuneration in US Dollars commensurate with skills and experience;
• The appointment will be for a period of two years, inclusive of a nine-month probationary period with the possibility of extension contingent upon performance, continued relevance of the position and available resources; 
• The duty station will be in Jakarta/Bogor, Indonesia. 

Application Process: 

• The vacancy is open until filled;
• We will acknowledge all applications, but will contact only short-listed candidates.

To apply, please visit our careers site at HERE

CIFOR is an equal opportunity employer. Staff diversity contributes to excellence.